Comparison
Mangomint vs Vagaro
Verified pricing and capability, read from each vendor's own published material. We do not score these out of ten — the right answer depends on whether you chart treatments and how your team is shaped.
These are not the same kind of product
Mangomint is a hybrid — a booking core with charting on higher tiers. Vagaro is a booking and POS system with no medical charting. Before comparing price, work out which category your practice needs — we sorted all 24 platforms on that axis. Choosing on price across this line is how practices end up paying for two systems.
| Criterion | Mangomint Hybrid | Vagaro Booking / POS |
|---|---|---|
| Published price | $165/mo | $23.99/mo |
| Entry tier | Essentials | Vagaro subscription (single plan, scales by calendar count) |
| Billing basis | flat per location | US base rate, described as a "limited time offer" |
| One-time setup fee | None published | None published |
| Free trial | yes — free trial account with demo data; length not stated on pricing page | yes — "30 days, during which you have access to all Vagaro features except email marketing, text marketing & branded app" |
| Named tiers | Essentials, Standard, Unlimited | Vagaro subscription (single plan, scales by calendar count) |
| Target segment | single-location to small multi-location salon-spa and med spa; strongest fit 2-20 providers | solo to multi-location salon-spa booking; very low entry price, weakest clinical depth of the med-spa-adjacent options |
| Payment processing | In-person 2.45% + 15¢; virtual/online 2.90% + 30¢; custom rates available above $50k/month volume | Tiered by merchant size: Small merchants 2.6%-3.5%, Large merchants 2.29%-3.5%, plus per-transaction fees of $0.10-$0.25; Large Merchant tier adds a $10/month subscription |
What the numbers actually say
Read before you compare the headline prices
Each point below is computed from the published figures in the table above, for this pair specifically. Where the data does not support a conclusion, we say so rather than filling the space.
They swap places at 7 staff logins
Up to 6 staff logins, Vagaro is the cheaper of the two — $143.94/mo at that point. From 7 staff logins on, Mangomint takes over at $165/mo. That is the whole reason: Mangomint bills per location, Vagaro bills per user. Comparing their headline prices tells you nothing until you fix your own numbers.
Clinical capability
What each one does in the treatment room
Mangomint
Booking/POS core. Charting exists only via the paid Forms & Charting add-on ($50/mo). No e-prescribing published. Not a full EMR — no SOAP-grade clinical documentation, labs, or eRx advertised.
Vagaro
Booking/POS only. Forms are a $10/month add-on. No medical charting, no SOAP notes, no e-prescribing, and no before/after photo module published on vendor pricing pages. Not an EMR.
Beyond the sticker
Costs outside the headline price
Mangomint
Base price excludes the two modules a med spa actually needs. Forms & Charting is a $50/month add-on (+$25 per additional location) — this is the ONLY way to get clinical charting, so the real med spa entry price is $215/mo, not $165. Connect (call/text/chat) is $75/month (+$25/location). Payroll is $50/month + $8 per worker. Shopify integration $50/month on Standard (free on Unlimited). Additional locations cost $95 / $135 / $175 per month by tier. Marketing email and text are metered: "Pay as you go (1¢ per marketing credit)," with subscription bundles starting at $50/month. Extra Bluetooth card readers are $100/device. CRITICAL HIPAA GOTCHA: the Essentials tier does NOT include HIPAA compliance — BAA is available only on Standard and Unlimited, so a HIPAA-covered med spa cannot legally sit on the $165 plan. Offsetting positives, explicitly stated: no setup fees, no contracts, cancel anytime, free one-on-one onboarding, free standard data import.
Vagaro
The $23.99 headline covers ONE bookable calendar; each additional employee calendar is $10-$15/month up to 7 licenses. The add-on catalog is where the real bill forms: MySite website $20/month (US); Custom Website Design $299 one-time (US); Brand Package $500 one-time (US); Branded App $100/month (US) PLUS a one-time development fee; Forms $10/month; Check-In App $10/month; Connect AI $10/month; Vagaro Drive storage "Starting at $10/month"; Vagaro Payroll "$34/month plus $5/month per employee" (US only); Data Lake $40/month; APIs/Webhooks "Starting at $10". Text messaging runs on a tiered credit system from 1,000 credits/$20/month (US Small) up to 500,000 credits/$2,500/month (US Ultra). Email marketing is free only on the Small plan (1,000 credits); paid tiers run $10-$90/month. Large-merchant payment processing carries an additional $10/month subscription. Cancellation is genuinely free: "You can cancel your subscription at any time, for any reason—no questions asked, and no fee."
How to decide
Two things settle most of it, and neither is the headline price. Whether you document treatments rules one of these in or out before cost matters at all — and once you have fixed your own location and staff counts, the numbers above move. Run both through the calculator rather than comparing sticker prices, then ask each vendor to demonstrate charting with your own treatment types and get the BAA in writing before you migrate any patient data.