Vagaro
Booking / POS · solo to multi-location salon-spa booking; very low entry price, weakest clinical depth of the med-spa-adjacent options
Publishes pricing. Starting price $23.99/mo. Free trial: yes — "30 days, during which you have access to all Vagaro features except email marketing, text marketing & branded app".
Verified July 30, 2026 from the vendor's pricing page.
Published tiers
| Tier | Price | Billing basis | Includes |
|---|---|---|---|
| Vagaro subscription (single plan, scales by calendar count) | $23.99/mo | US base rate, described as a "limited time offer"; additional employee bookable calendars are $10-$15/month each for up to 7 licenses, after which additional employees are free | Core booking, calendar, POS, client management; excludes email marketing, text marketing and branded app |
What sits outside the headline price
The $23.99 headline covers ONE bookable calendar; each additional employee calendar is $10-$15/month up to 7 licenses. The add-on catalog is where the real bill forms: MySite website $20/month (US); Custom Website Design $299 one-time (US); Brand Package $500 one-time (US); Branded App $100/month (US) PLUS a one-time development fee; Forms $10/month; Check-In App $10/month; Connect AI $10/month; Vagaro Drive storage "Starting at $10/month"; Vagaro Payroll "$34/month plus $5/month per employee" (US only); Data Lake $40/month; APIs/Webhooks "Starting at $10". Text messaging runs on a tiered credit system from 1,000 credits/$20/month (US Small) up to 500,000 credits/$2,500/month (US Ultra). Email marketing is free only on the Small plan (1,000 credits); paid tiers run $10-$90/month. Large-merchant payment processing carries an additional $10/month subscription. Cancellation is genuinely free: "You can cancel your subscription at any time, for any reason—no questions asked, and no fee."
Payment processing
Tiered by merchant size: Small merchants 2.6%-3.5%, Large merchants 2.29%-3.5%, plus per-transaction fees of $0.10-$0.25; Large Merchant tier adds a $10/month subscription
Clinical capability
Booking/POS only. Forms are a $10/month add-on. No medical charting, no SOAP notes, no e-prescribing, and no before/after photo module published on vendor pricing pages. Not an EMR.
Scheduling, point of sale and marketing only. No medical charting. A med spa performing injectables or laser treatments will need a separate EMR.
HIPAA
Pricing page footer displays a HIPAA Compliance badge (https://www.vagaro.com/pro/pricing). No BAA terms or explicit BAA offer stated on the page.
We record what the vendor states publicly. A published compliance claim is not the same as a signed business associate agreement — ask for the BAA in writing before you migrate patient data.
Compared with
Correction policy. Vagaro can change its pricing at any time without telling us. If what you were quoted differs from what is above, that is a defect on our side and we want the detail — send it over and we will recheck and republish with a new date. We do not remove unflattering facts at a vendor's request; we do correct wrong ones immediately.
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