Aesthetic Record
Clinical EMR · solo to multi-location medical-clinical med spa; per-user model favors small teams, Enterprise tier covers franchise/multi-site
Publishes pricing. Starting price $15/mo plus a $399 one-time setup fee. Free trial: yes — "14 Day Risk-Free Trial".
Verified July 30, 2026 from the vendor's pricing page.
Published tiers
| Tier | Price | Billing basis | Includes |
|---|---|---|---|
| Essentials | $15/mo | per user per month, plus a one-time "$399 Startup & Onboarding Investment" | Photo management, procedure charting, medical director oversight, automated reminders, memberships, patient portal, inventory management; 2 GB storage per user, 250 SMS/month, 300 emails/month |
| Accelerator | $19/mo | per user per month, plus a one-time "$399 Startup & Onboarding Investment" | All Essentials features plus third-party integrations (RepeatMD, TouchMD, JOYA, PatientFi), 2-way texting, CRM integrations, advanced dashboards, employee tracking; 4 GB storage per user, 400 SMS/month, 600 emails/month |
| Enterprise | Quote | custom pricing, contact sales; "Travel costs billed separately" | Multi-location dashboards, dedicated account manager, onsite setup, train-the-trainer, branded materials, franchise support |
What sits outside the headline price
CONFIRMED ONBOARDING FEE: "$399 Startup & Onboarding Investment" applies to both Essentials and Accelerator. The $15-$19 headline is PER USER, so a 6-person med spa is $90-$114/mo before add-ons — the sticker price is deceptively low relative to per-location competitors. Every clinically important capability is a separate paid module: Cloud ePrescribing is $31-$40 per prescriber on a 6-month rate and $40-$45 per prescriber annually; ChartSmart AI charting is tiered at $30/mo (50 charts), $50/mo (100 charts), $75/mo (unlimited); LeadAR marketing/lead management is $97/month. Storage is capped per user (2 GB / 4 GB) and SMS/email allotments are small (250 SMS + 300 emails per month on Essentials) — overage pricing is not published. Enterprise onsite setup carries separately-billed travel costs. Payment processing rates are not published on the pricing page.
Clinical capability
Yes — genuine clinical/EMR. Procedure charting, photo management with before/after, medical director oversight/sign-off workflow, patient portal, plus optional Cloud ePrescribing on the Surescripts network with drug interaction tracking, RXBC benefits checks, and EPCS for controlled substances.
Has genuine medical charting — SOAP/procedure notes, consent forms, before-and-after photo management, and in most cases e-prescribing.
HIPAA
Pricing page displays a HIPAA compliance badge linking to the HHS HIPAA reference (https://www.aestheticrecord.com/pricing/). No explicit BAA offer or BAA language appears on the pricing page itself.
We record what the vendor states publicly. A published compliance claim is not the same as a signed business associate agreement — ask for the BAA in writing before you migrate patient data.
Compared with
Correction policy. Aesthetic Record can change its pricing at any time without telling us. If what you were quoted differs from what is above, that is a defect on our side and we want the detail — send it over and we will recheck and republish with a new date. We do not remove unflattering facts at a vendor's request; we do correct wrong ones immediately.
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